Plan the Ultimate Group Getaway: A Journey with SquadPlan

1. Dream It Up & Set The Details

Every trip starts with a spark. Maybe someone finally says, "Let's do Ocean City again!" In SquadPlan, you simply hit "Create Event," and enter your inspiration ("Vacation in Ocean City 2025"). You choose trip/vacation as your event type, set privacy to "invite only," enable real-time location sharing for safety, and select features like expense tracking, Chat, photo sharing, itinerary, and polls. It's all right there.

With your event born, it's time to get specific. Where are you staying? The app makes it easy to set your destination—maybe the Princess Royale Oceanfront Resort. Not sure about exact dates? Enable flexible dates, so your friends can chime in later.

2. Rally the Troops

Your new event appears in your dashboard, complete with the destination and flexible dates. Right now, you're the only confirmed attendee, and SquadPlan shows you'll need a minimum group size to get this going. Invitations go out with a tap.

As responses trickle in, the dashboard keeps you updated—who's replied, who hasn't, and what dates everyone prefers.

3. Find the Perfect Dates, Together

SquadPlan takes the pain out of group decision-making. Friends submit their availability through a simple form, choosing when they can travel and their preferred trip length.

If the group is indecisive, no problem: create a poll! Suggest several start dates for a 7-day trip and let the group vote. Or, if you're ready to decide, use the calendar to set the final dates.

Once two or more people answer, the app automatically highlights the optimal date window for everyone. No more endless back-and-forth texts—just clear, data-driven recommendations.

4. Watch Responses Come In

As soon as someone responds, you see their chosen windows. When your friends accept their invites, SquadPlan even notifies you!

The app automatically highlights the optimal date window for everyone, showing you exactly when the group can travel together.

5. Build the Itinerary and Share the Plan

With dates set, it's time to fill the days with fun. The itinerary builder offers both a list and a map view. You'll see every activity—hotel check-in, beach volleyball, seafood dinner—arranged for clarity.

And because SquadPlan supports live location sharing, everyone can see who's nearby or on their way. No one gets left behind or lost!

6. Communicate in Real Time

Need to coordinate rides or dinner reservations? The built-in Chat makes it a breeze. Share updates, ask questions, or drop important reminders. Messages are always tied to your event, never buried in endless group texts.

7. Decide Together

When group consensus is needed, such as for the Friday departure time, use a poll. Create the poll, let everyone vote, and instantly see the results. No more "who voted for what?" confusion.

8. Capture and Relive Every Moment

Photos make memories, and SquadPlan's timeline makes sharing them seamless. Contributors upload photos directly linked to itinerary events—hotel check-in, volleyball on the sand, the famous seafood dinner. Now every moment is organized and easy to revisit.

9. Track Expenses, Stress-Free

Group trips always have that one question: "Who owes who?" SquadPlan's expense tracker records every payment, splits costs, and displays a clear itemized breakdown. Pie charts, tables, and individual balances make sure everyone pays their fair share.

You can even get a full overview of all your trip spending and see what's outstanding at a glance.

10. Stay Organized With Your Dashboard

Whether you're hosting or just participating, your personal dashboard brings all your upcoming events and invitations together. Quickly access your plans, view pending invites, or create new adventures.

For trip leaders, the comprehensive dashboard view keeps all the key event info—participants, itinerary, polls, expenses—at your fingertips. And if you need to see messages and plans side-by-side, the split-view option lets you chat and review your itinerary simultaneously.